Our Guarantee

Our Written Service Standards and Guarantee

  • If signs are permitted, we will erect a ‘For Lease’ sign on your property within 5 working days of listing.
  • We will place a listing for your property on all the aforementioned real estate websites (in Section One). Each listing will include at least 3 photographic images of the property.
  • Your property will be accurately described and advertised as mutually agreed between us.
  • We will conduct an unlimited number of private viewings of your property and at least one ‘Open for Inspection’ each week until the property is leased (subject to access provided to us by any current occupant).  All viewing times will be published on the internet.
  • All property viewings will be carried out by one of our representatives (we do not give out keys to prospective tenants).  Property flyers with photographs and descriptions will be handed to all attendees.
  • We will update you on the status of your property weekly and provide a weekly marketing report until such time as the property is leased.

Leasing Your Property

  • All information and references provided by tenancy applicants will be verified by us within 48 hours of receipt.
  • All tenancy applicants will be screened on the national tenancy database to which we subscribe. Prospective tenants must  also pay an Option fee when submitting their application form.
  • Unless instructed otherwise, all potentially suitable tenancy applications will be referred to you for a decision.
  • We will lease your property for the rental amount nominated in the Management Agency Agreement between us (or higher if the market justifies it) and the property will not be leased for a lower amount without your prior approval.
  • Subject to the tenancy commencement date and the tenant’s availability, we will prepare the tenancy documentation within 2 working days of tenancy approval.

Rent Collection

  • We have a zero tolerance rent arrears policy.
  • We will follow up all rent payments in accordance with:our fully documented arrears process, and the requirements of the  relevant legislation
  • Should your tenant go into arrears, we will contact you to seek your instructions regarding possible termination of the tenancy.
  • Should termination of the tenancy be necessary, we will keep you informed throughout the legal process.
  • You will be advised once the rent arrears have been paid by the tenant.

Rent Monies

  • All monies received by us will be banked into your nominated bank account, or posted by cheque to you within 2 working days of our Rent Statement close-off date.

Repairs and Maintenance

  • All non urgent repair requests from tenants will be attended to within 2 working days of receipt.
  • We will not arrange any repairs to your property without your knowledge and approval (unless the repair is defined as “urgent” under the Residential Tenancies Act or costs less than the amount agreed in the Management Agency Agreement between us).
  • We will attend to any “urgent” repair requests within 4 hours of receipt.
  • All reasonable steps will be taken to obtain the best pricing for your repairs and maintenance.
  • Only appropriately licensed and insured tradespeople will be used for any repairs or maintenance work performed on your property.
  • We will provide you with a copy of invoices for all work arranged on your behalf for the property (if requested in writing from you).
  • Tenancy Agreement Renewals
  • We will review the tenancy agreement for your property 60 days prior to its expiry.
  • Unless you instruct otherwise, we will offer the tenant a renewal of tenancy agreement for the same period as the initial agreement at the same rent (or a higher rent if the market justifies it).
  • You will be advised if the tenant does not want to renew their tenancy agreement.
  • Periodic Inspections
  • We will carry out at least four periodic inspections of your property each year and provide you with a detailed report each time.

Tenant Vacating

On receipt of a tenant vacating notice, we will:

  • Advise you by phone, letter, fax or email.
  • Confirm the details in writing to both you and the tenant.
  • List the property on our website and put the agreed advertising plan into effect two weeks prior to your property being vacant.
  • Prepare all necessary vacating documentation.
  • Arrange access for viewings by prospective tenants.

After the tenant vacates the property:

  • Complete final bond inspection within one working day of the tenant returning the keys
  • Process the tenant’s rental bond refund within seven working days.
  • If deductions from the rental bond are considered necessary, full details will be provided to both you and the tenant.
  • Complete all necessary documentation to finalise the rental bond within a further two working days.

Property Disbursements and Statements

  • All agreed property disbursements will be paid on your behalf prior to the due date (subject to the availability of funds).
  • Your Rent Statement will be sent to you within two working days of our monthly close off date.
  • Your Rent Statement will be personally checked by your Property Manager prior to being forwarded to you.
  • We will provide you with an accurate Annual Income and Expenditure Statement within 30 days of the end of the Financial Year (if requested by you).

General Communication

Our office hours are 8.30am – 5.00pm Monday to Friday. We will respond to:

  • Telephone messages  -  by end of business day
  • Email  -  within 24 hours
  • Fax  -  within 24 hours
  • Mail  -  within 48 hours
  • We will promptly advise you of any pertinent matters affecting your property or the tenancy.

Complaints Handling

  • Tenant’s complaints received in writing (i.e. fax, letter, email) will be acknowledged within one working day.
  • All complaints will be formally recorded and responded to within two working days.

Documentation

  • We will provide all documentation in clear and concise English.
  • We will ensure that all documentation is accurate and complete.
  • All property condition reports will be comprehensively and accurately completed.
  • Copies of all documents that we sign on your behalf as agent will be forwarded to you (unless you instruct otherwise).

Personal Information

  • All personal information will be held in the strictest confidence and will not be released to a third party without prior written authorisation.
  • All updates and corrections advised to us will be recorded in our system within one working day.

Professional Standards

  • The highest standards of honesty, integrity and professional practice will be conducted in compliance with the Code of Conduct of the Real Estate Institute of Australia.

OUR GUARANTEE

  • If we fail to meet any of these standards, and we are notified in writing and we do not rectify the matter within two business days, we will manage your property fee-free for 3 months.
  • This Guarantee does not apply when:
  • We are requested to carry out non-standard duties.
  • Matters are outside our control. For example, a natural disaster or accident.

Laura and the rest of the M Residential staff are not only professional and friendly but also relate to us with so much empathy and understanding. I am a newbie in the world of property and don't know anything about the subject, and they have been very patient and helpful. They are real and sincere and we don't feel like they are there just because it's their job. It really goes above and beyond good service.  Mr J. Tay, VICTORIA PARK

Hi Wendy, I would like to express my sincere gratitude to you in the professional manner in which you have handled this most unfortunate situation at Westbury Road. If it had not been for your thorough maintenance report I would not have been any the wiser as to the state of the lounge room ceiling and the end result could have been catastrophic. Your superiors should be so proud of you, also they should be proud of you in the way that you conduct yourself in writing a very detailed report and also the way you communicate with the client. Keep up the good work Wendy, I am delighted with you looking after my property. Ms J. DiBlasi

Laura, I agree - the photos are spectacular!!! Please pass on my sincere thanks to Annette - she is a magician!! Your wording is perfect - no alterations necessary. The video equally impressive. You’ve blown me away with modern technology, no wonder your properties are quickly leased. Thank you so much. D. Fisher

That’s great Laura, many thanks for managing an efficient and successful transition. Dr. P. Mercieca

Awesome! Thank you so much for your help Laura. It is so nice to have peace of mind knowing that my property is well looked after! J. Metzke

Laura, your evaluation of our situation and preparation of the proposal is the best service with tenancy renewal I’ve seen in over 10 years of managing investment property, thank you very much, really appreciated. B. Quarrill

Laura just managed to get $30 more each week...when I was being ‘nervous nelly’ thinking the tenant may move on! It gives me huge peace of mind...you guys know the market and tenant best. Melissa

Having owned my investment property for over 10 years I had bad experiences with many agents through trial and error. M Residential has been managing my property for over 7 years and have completely changed my view of real estate agents. They are thorough, professional and always looking after my property as if it were their own. They have made owning an investment property easy and after moving interstate 6 years ago have been even more thorough to ease my mind whilst being away. Can't recommend them highly enough! Seriously you guys have been great - thanks for all your help over the years. H. Potger

Hi Laura, Your team has really impressed me with the prompt responses, follow ups and wonderful service. It's a nice and refreshing experience that makes you guys stand out from the others and my clients notice that too. Great job guys and please keep it up! Ms Lam - Aussie Orientaion Services

When we renewed our lease we requested to have an air conditioning unit and antenna installed, which - thanks to Laura - was organised within a month. She responded to our email queries quickly and organised everything on our behalf with minimal hassle. We really appriciate Laura's help - it's by far the best experience we've had with a Property Manager. Ms Allen & Mr Czerwiec, COMO

Friendly, helpful, courteous, professional. A. & S. Blnd, ST JAMES